AI spend management per person, per model
OVERVIEW
What is AI spend management?
AI spend management is knowing what your company spends on AI tools, who drives that spend and whether it is worth it. Unlike a seat license, usage-based AI pricing changes every month with how much people use it, and each provider's console shows API keys and totals, not your employees.
Harmony connects to each provider's admin API and maps usage to employees. For Claude, that is token usage per person across Claude and Claude Code, broken down by model and API key, with an estimated cost in US dollars. For ChatGPT, it is daily token counts per person and model from the OpenAI API platform. For Cursor, it is activity, request volume and each person's most-used model. For Microsoft Copilot, it is licensed users and usage events.
When someone needs more, the AI Usage Limits agent handles it. The employee asks, an approver confirms, and Harmony raises that person's Claude Enterprise or Cursor Enterprise spend limit, doubling it by default within a cap. The increase is temporary by default and resets when the period ends.
CAPABILITIES
AI usage you can see and approve
Tokens per person
Claude and Claude Code input and output tokens for every employee, by model.
Estimated cost
An estimated cost per person for Claude, with seat-based, consumption-based and hybrid pricing supported.
ChatGPT usage
Daily token counts per person and model from the OpenAI API platform, refreshed every six hours.
Cursor activity
Agent, chat and Composer requests, and each person's most-used model.
Microsoft Copilot
Licensed users and usage events, collected daily.
Usage by department
Active users of each AI tool by department and job title.
Spend-limit requests
The AI Usage Limits agent raises a Claude Enterprise or Cursor Enterprise limit after approval, temporarily by default.
Ghost and inactive users
AI seats nobody uses, counted on each tool's page.
HOW IT WORKS
How AI spend tracking works
A team adopts a new AI tool, usage spikes, or someone hits their spend limit.
- 1
Connect each provider
Add an admin or analytics key for Claude, the OpenAI API platform or Cursor, and connect Microsoft Copilot.
- 2
Map usage to people
Usage is matched to employees, so tokens and cost show by person, department and model.
- 3
Handle limit requests
When someone needs more, they ask. An approver confirms and the agent raises their limit.
- 4
Reset on schedule
Temporary increases go back to the default when the period ends.
AI usage you can see by person and approve by policy.
Fireblocks grants AI model access for 12 hours at a time
At Fireblocks, an employee tags Harmony in Slack asking for access to a new AI model. The agent asks for a business justification and uses AI to turn away the empty ones. On a real justification it adds the user to the Okta group, and 12 hours later it removes them. It went live two days after the spec was posted and has run 269 times since.
RELATED INTEGRATIONS
Usage from the AI tools your teams use
AI tools
Identity
FAQ
Tracking what a company spends on AI tools, who drives that spend and on which models, so usage-based costs are visible and increases are approved rather than discovered on the invoice.
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